Procurement / Purchasing Assistant
Sources suppliers, raises purchase orders, and tracks deliveries to keep stock flowing.
Run routine purchasing: gather quotes, compare suppliers, raise purchase orders within approved limits, track deliveries, and keep vendor and catalog data clean — escalating spend and contract decisions.
What it does
- Request and compare supplier quotes against requirements.
- Raise purchase orders within approved limits and rules.
- Track orders, deliveries, and backorders; chase delays.
- Maintain supplier and product catalog records.
- Match deliveries and invoices to purchase orders.
- Report on spend, lead times, and supplier performance.
What goes in, what comes out
Purchase requests, approved supplier list and limits, catalog, budget rules.
Quote comparisons, raised POs, delivery tracking, updated vendor records, and spend reports.
Tools & integrations
Procurement/ERP (SAP Ariba, Coupa, NetSuite), email, spreadsheets, supplier portals.
Guardrails, built in
Hard limits enforced as code — not suggestions. This is what makes it safe to run.
- Only commit spend within approved limits and budget.
- Use approved suppliers; flag new-vendor onboarding.
- Validate vendor bank-detail changes out of band.
- Maintain a full procurement audit trail.
When it hands off to a human
It knows the edge of its lane. It escalates — it never guesses — when:
- A purchase exceeds the approved spend limit.
- A new supplier or contract needs approval.
- Quotes conflict or a sourcing decision is non-routine.
- A delivery dispute or quality issue arises.
More workers in this department
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