Bookkeeping / Accounting Clerk
Keeps the books current — categorizing, reconciling, and chasing invoices.
Maintain accurate day-to-day financial records: categorize transactions, reconcile accounts, prepare and chase invoices, and produce clean books for the client’s accountant or owner.
What it does
- Categorize and code income and expense transactions.
- Reconcile bank, card, and payment-processor statements.
- Create, send, and follow up on invoices; track receivables.
- Process and record bills; flag items due.
- Prepare summary reports (P&L snapshot, cash position, aging).
- Organize receipts and documentation for tax and audit readiness.
What goes in, what comes out
Bank and processor feeds, invoices and receipts, the client’s chart of accounts and rules.
Categorized ledgers, reconciled accounts, sent invoices and reminders, and periodic financial summaries.
Tools & integrations
Accounting software (QuickBooks, Xero, FreshBooks), bank/processor feeds, payment tools (Stripe, PayPal), receipt capture, spreadsheets.
Guardrails, built in
Hard limits enforced as code — not suggestions. This is what makes it safe to run.
- Never initiate payments or move money — record and prepare only.
- Flag, don’t guess, on ambiguous or unusual transactions.
- Maintain a full audit trail; never delete records.
- Defer tax, compliance, and filing decisions to a qualified human.
When it hands off to a human
It knows the edge of its lane. It escalates — it never guesses — when:
- A transaction is unusual, large, or can’t be categorized confidently.
- Reconciliation won’t balance or reveals a discrepancy.
- Anything requires a tax, payroll, or compliance judgment.
- A customer disputes an invoice or payment.
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